Req ID: 173707

Department/Program: Medicine, Quality & Safety, Medicine and Academic Affairs

Location: Halifax (This position offers a hybrid work opportunity.)

Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)

Start Date: ASAP

Union Status: Non-union, Management/Non Union Bargaining Unit

Compensation: $26.0054 - $32.5068 /hour

Closing Date: February 8, 2024 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other's talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi'kma'ki, the unceded and ancestral territory of the Mi'kmaq people. Working in Mi'kma'ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

Responsibilities

The Executive Assistant position supports the Vice President as the primary point of contact for the Executive Leadership Team, providing execution of administrative operations, analytical assistance and project management to all administrative matters. The Executive Assistant performs highly complex, confidential and analytical assignments with only general direction provided by the Vice President and has an exceptionally strong command of all administrative matters associated with the Vice President's office. The Executive Assistant has a partnership relationship with the Vice President, such that the Vice President has confidence in the skills and qualities of the Executive Assistant.

The Executive Assistant will support the VP Medicine, Quality & Safety to conduct departmental reviews, Chief Searches, support the Medical Advisory Committee and the Quality Board Committee.

Hours of Work: Monday - Friday, 75 hours biweekly.

Qualifications

• Completion of a university level Business Administration program or recognized office administration program/business program/secretarial program
• Minimum 5 years' experience supporting senior management, high level computer proficiency, and strong project management skills.
• Strong knowledge and experience using MS Word, MS Excel, MS PowerPoint, SharePoint, MS Outlook (calendar, email,) is required.
• Knowledge and experience using SAP and Meeting Planner is an asset
  
  

An alternative combination of education, training, and progressively responsible experience may be considered in absence of the above qualifications.

Are you interested?

Thank you for your interest in IWK Health. Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials. Additionally, as per Nova Scotia's COVID-19 Vaccine mandate, any offer of employment will be conditional upon submitting proof of full vaccination status. Medical exceptions or any other kind of requested exception based upon the Health Centre's obligations pursuant to the Nova Scotia Human Rights Code will be considered on a case-by-case basis

If you are an employee of IWK Health, please apply through the internal careers page to ensure you are flagged as an internal applicant.