Administrative Assistant

Job Description

Location: Frederciton, NB (in-office)

Who We Are:
Headquartered in Canada with locations across the United States and around the globe with a footprint on six continents, Bulletproof, a GLI company has decades of technology, security, and compliance expertise. Bulletproof’s work in the security space has been recognized nationally and globally with Microsoft’s global Security Partner of the Year in 2021 and five Microsoft Canada Impact Award wins from 2019 to present-day.

At Bulletproof, our vision is to serve, secure, and empower the world through people and technology; one customer at a time. We believe everyone has the right to feel safe and secure. Our mission is to serve and protect organizations to ensure their success.

What we have to offer

• Challenging Work - We love solving highly complex problems. Across our teams and in all roles, every employee is empowered to bring their best ideas forward and to jump in and solve the problems they're passionate about.
• Great People - We are stronger, together, when we are open, honest, and above all, real. Every person is valued here and plays an important role in our shared success.
• Global Impact - As a global team spanning continents, boundaries, and cultures, every day we are inspired by the impact our work has on our colleagues, our customers, our communities, and the world at large.
• Diversity, Equity and Inclusion - We celebrate each other’s differences, continuously strive for equality and recognize that inclusion makes us stronger as individuals, a company and a global citizen.

This position will focus on the following:
Assisting in Recruitment

• Posts advertisements for new opportunities.
• Prepares and communicates offer packets for new hires, collecting information once completed.
• Conducts references checks, as assigned.
• Ensures new employee information is communicated to appropriate departments.
• Ensures applicable resources are prepared for the new employee’s start date.
• Assists with new hire orientation.

HR Operations Support

• Enters new employees, changes, and separations in the Ceridian Dayforce HR system.
• Keeps accurate and up to date electronic personnel files.
• Audits records for compliance.
• Runs and distributes accurate reports by required deadlines.
• Completes scanning, filing and data entry, as necessary.
• Completes special projects, as assigned.
• Monitors Rewards & Recognition portal.
• Administrators Learning Management System.

Education, Experience and Skills:

• High school diploma or equivalent GED is required.
• A minimum of 3 years of previous administrative experience in a related position and/or

an undergraduate degree in Human Resources.

• Students graduating in 2024 are welcome to apply!
• Proficiency using Microsoft Office, including Word, Excel, SharePoint, and PowerPoint is required.
• Must have the ability to exercise good judgment in a variety of situations.
• Strong verbal and written communication skills are required.
• Must have demonstrated professionalism, including while working under pressure.
• Must have the ability to handle multiple projects under tight deadlines, while maintaining a realistic balance among priorities.
• Must demonstrate a high degree of attention to quality, details, and correctness.
• Must have the ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position.

Equal Opportunity Statement

Bulletproof is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Bulletproof is also committed to compliance with all fair employment practices regarding citizenship and immigration status.