Administrative Assistant to the Director of Food Service

Job Description

Description: Under direction, is responsible for serving as the Coordinator to the Food Service Director and

performing a variety of duties in the Food Service office; performs related duties as required.

Qualifications

High School diploma or equivalent
Four years of clerical experience
Minimum of three (3) years school based food and nutrition services or related experience.
ServSafe Certification required
Valid Motor Vehicle Operator’s license

Required Knowledge, Skills, And Abilities

Knowledge of school lunch program regulations
Knowledge of food handling, safety, and sanitation regulations
Considerable knowledge of English grammar, spelling and punctuation
Considerable knowledge of word processing, spreadsheet and data base management applications
Skill in exercising tact and discretion when communicating with students, parents, teachers and administrators, support staff and general public
Maintain respect at all times for confidential information
Skill in proper telephone techniques
Ability to maintain accurate records and complex filing systems
Ability to coordinate activities within time lines
Ability to work effectively with others
Ability to communicate ideas and directives clearly and effectively both orally and in writing
Effective, active listening skills
Organizational and problem solving skills
Ability to be flexible and adaptable to changing situations

NOTE: The lists below are not ranked in order of importance:

Essential Functions

Answers telephone calls, takes and delivers phone messages to Food Service Director.
Compiles, enters and replies to free and reduced lunch applications; reviews for completeness and notifies parents of eligibility; maintains free and reduced % tracking file.
Process free and reduced meal applications.
Responds to parent inquiries on the status of their free and reduced meal applications; runs patron activity reports; adds alerts to student’s lunch accounts; transfers funds on lunch accounts; completes paperwork for refunds on lunch accounts.
Sends weekly low lunch account balance letters to parents; sends charge balance reports to head cooks; calls parents to collect on NSF checks.
Complies CN labels to organize the Allergen Binders for 1-4 menu, 5-8 menu and 9-12 menu.
Complies CN labels for the Self-service Items Binder required by the health department.
Organizes and performs food taste tests at each school throughout the year; complies the survey data to assist Food Director on making menu additions and changes.
Operates a personal computer to obtain, process or file data and information.
Assures financial policies and procedures are strictly adhered to when completing weekly deposit summary.
Does all accounting for the department as far as creating requisitions for purchase orders and paying all food service invoices
Does all background checks for potential new hire candidates
Sets up interviews and does new hire paperwork with all new hires
Takes all maintenance requests from kitchens
Prints ID badges for all elementary students
Puts all new students into family units on PaySchools
Clears negative balances for all inactive students or graduated seniors that the Board of Education pays for
At the end of the year, creates and sends out communication to senior families that have money left on their lunch account to see if they want to donate, transfer or get a refund for the balance
Processes refunds for families who move out of the district
Adds new employees to the Point of Sale system
Assists all cooks with getting set up for the required yearly Public School Works training
Ensure all cooks have access to email, Frontline and the Employee Access Center.
Puts together beginning of the year folders for each cook with calendars, policy and procedures information and sign off sheets, pay schedules and contact lists
Tracks policy and procedure sign off sheets from all kitchens
Creates new user ID numbers for all Reynoldsburg staff to purchase lunches
Ensures all cooks have access to email, Frontline and Employee Access Center
Prints food service documents and mails to schools as needed.
Completes vendor rebates and updates cool school points.
Orders and inventories supplies for the Food Service Department.
Works in kitchens when there is a substitute cook shortage.
Outstanding attendance and punctuality.
Completes required annual Continued Education, Civil Rights training and HACCP training.
Attends meetings and in-services as required.
Performs other duties as assigned by the Food Service Director.

Additional Working Conditions

Occasional operation of a vehicle inclement weather conditions (i.e., being prepared to come to work on all scheduled days)
Occasional interaction among unruly children
Regular requirement to sit, stand, walk, talk, hear, see, read, speak, reach, stretch with hands and arms, stoop, crouch, climb, and kneel
Lifting and carrying of office supplies and materials up to a maximum of fifty pounds
Occasional travel
Exposure to heat and humidity

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