Accounts Payable Clerk

Job Description

JOB INFORMATION Requisition ID: 8734 Number of Vacancies: 1 Department: Finance (20000042) - Accounts Payable (30000070) Salary Information: $56,638.40 - $70,834.40 Pay Scale Group: 5SA Employment Type: Temporary - Until February 21, 2025 Weekly Hours: 35, Off Days: Saturday and Sunday Shift: Day Posted On: January 2, 2024 Last Day to Apply: January 9, 2024 Reports to: Manager Accounts Payable (Acting) The Toronto Transit Commission (TTC) is North America's third largest transit system and has been recognized as one of the top places to work in the GTA. Guided by a forward-thinking strategic plan, the TTC's vision is to be a transit system that makes Toronto proud. The TTC's recruitment efforts are directly aligned to its mission of providing "a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy." General Accountability Reporting to the Manager Accounts Payable, this position performs a variety of reporting and control functions such as coordinating and processing transactions, balancing, reconciling information, and/or ensuring timely payment of invoices associated with the work of the section. Key Job Functions Ensures the accurate and timely payment of acceptable invoices for all general goods and services provided to or received by the TTC through direct shipment or warehouse deliveries Ensures timely and accurate payment of all general invoices through the use of the Industrial Financial System (IFS) Ensures all taxes, discounts and credits/debit memos are appropriately applied to invoice information and payments and reviews any special charges to ensure its appropriateness and that the charge is properly accounted for Ensures all accounting entries required for paid invoices are accurate and completed on a timely basis Process or assist with the processing of documentation, reports, data, with accuracy, and manage and maintain these documents, records, files, following established procedures and within established timelines. Liaise with other colleagues/support staff, other departments, and/or external parties concerning routine matters under the direction of department staff. Provide general administrative services and inform others of correct procedures, standards, etc. Demonstrates behaviours that support diversity, inclusion, and a respectful work and service environment that is free from discrimination and harassment. Helps to remove barriers and accommodate employees and customers (within their area of responsibility) in accordance with TTC’s commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC’s policies. Skills Maintain documentation and historical records Perform relevant mathematical calculations and statistical analyses Communicate in a variety of mediums Use office technology, software and applications Create, document, and manage information and records Apply analytical skills Education and Experience Completion of post-secondary college diploma or university degree in related discipline (e.g. Accounting) or combination of education, training and several years of experience in a similar environment using financial systems/program Additional Requirements Good understanding of Accounts Payable principles and knowledge of basic accounting principles and practices Strong mathematical skills Strong customer service skills combined with an ability to work with diverse organizations Strong research and problem solving skills with the ability to analyze various forms of data; Proficiency in the use of a PC and computer applications such as Microsoft Excel and Word Must be detail oriented as well as possess excellent communication skills Strong organizational skills and the ability to multi-task Must be a self-starter with the ability to work independently or as a team member in a fast-paced and high volume environment with multiple deadlines Must have or rapidly acquire a comprehensive knowledge of the Ontario Human Rights Code and Related Orders including disability accommodation and accessibility requirements pertaining to passengers and employees. The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization, and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQ(IA+) community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially. The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee. We thank all applicants for their interest but advise only those selected for an interview will be contacted.