Project Administrator

Job Description

Tino-Gaetani & Carusi CPA’s is one of Oakville's largest, single-office, full service, public accounting firms and was recently voted "Oakville's Best Accounting Firm." The Project Coordinator will create an exceptional experience both for the in-house professional team as well as for our clients. Focusing on efficient and effective internal workflow, you will be the ultimate conductor to keeping workflow operations organized, efficient, and smooth. As an ideal candidate, you have a track record of delivering outstanding client experience. You’ve previously managed day-to-day operational activities, including production, special projects management, and administrative processes. You’re a motivated professional who thrives on creating a climate of inclusion, trust, and productivity. Ultimately, you are responsible for continuing the success of our daily business practices. The position demands great communication skills, flexibility, proactive logistics, and efficiency, with demands and expectations prone to changing on a day-to-day basis. Position Specifications: Knowledge, Skills & Experience (Essential): Proven administrative experience Computer literacy skills Excellent communication skills, including active listening and clear articulation Ability to work individually and as a team, Ability to solve problems and alleviate conflicts, or escalate tactfully Demonstrated strong time management skills Experience in maintaining and building enriching relationships Superior organizational skills Strong analytical skills Ability to be effective under pressure Knowledge, Skills & Experience (Desirable): Previous success in office / administrative management Project management experience Experience dealing with relevant government agencies General responsibilities: Research information using available resources to satisfy client inquiries Build rapport with clients by engaging with them in an inviting, friendly, and professional manner, to deliver exceptional experiences nurture lasting relationships Respond quickly, professionally, and accurately to all inquiries regarding appointments, assistance, status requests, complaints, feedback Provide support to the management and professional team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently Maintain and refine internal processes that support maximum efficiency and productivity to expedite workflow Plan and orchestrate work to ensure the workflow priorities are met, organizational goals are achieved, and best practices are upheld Perform administrative and office support Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business Organize team communications and plan events, both internally and offsite Prioritization, management, and completion of all daily, weekly and monthly responsibilities Job Type: Full-time Salary: $50,000.00-$60,000.00 per year Benefits: Casual dress Company events Dental care Employee assistance program Extended health care Flexible schedule Life insurance On-site parking Paid time off Profit sharing RRSP match Vision care Wellness program Experience: Project management: 1 year (preferred) Work Location: Hybrid remote in Oakville, ON L6K 3W6