Office & Admin Specialist Sr (72471)

Job Description

Job Class: Office and Administrative Specialist, Senior Agency: Pollution Control Agency Who May Apply: Open to all qualified job seekers Date Posted : 12/29/2023 Closing Date : 01/08/2024 Hiring Agency/Seniority Unit : Pollution Control Agency / Pollution Control-AFSCME Division/Unit : Industrial / Ind MUN Bus Systems Unit 1 Work Shift/Work Hours : Day Shift Days of Work : Monday - Friday Travel Required : No Salary Range: $20.96 - $28.37 / hourly; $43,764 - $59,236 / annually Classified Status : Classified Bargaining Unit/Union : 206 - Clerical/AFSCME Work Area : DLMFR FLSA Status : Nonexempt Telework Eligible : Yes (Eligible after 6 months) Designated in Connect 700 Program for Applicants with Disabilities : Yes Make a difference in the lives of Minnesotans. The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.The employee will provide lead Administrative Support to the professional certification and licensing of Subsurface Sewage Treatment Systems (SSTS) professionals for the State of Minnesota and training and certification programs for the agency. Enter certificates of insurance and attendance, certification renewals, test scores, process mailings and barcoding. Communicate with the program coordinators to obtain all information needed to create the workshops, seminars, conferences, and exam sessions in a training database for the various programs. Will also serve as a back-up administrative support for the Wastewater and Solid Waste Certification, Licensing, and Training Programs. Certification and licensing functions are carried out in a professional and efficient manner and meet all applicable rules and statues requirements.The employee will advise staff as to the procedures and most efficient manner in which to prepare and complete projects relating to the program work, answer questions asked by the public and referring questions they are unable to answer to the appropriate staff person, and instructions and directing internal and external customer with questions about the process, procedures, or training provided by the SSTS program.Minimum QualificationsCandidates must clearly demonstrate the following qualifications:Ability to learn databases/workflows and to scan multiple page documents and utilize multi-function devices (scanner/copier/printer).Data entry experience to include accuracy and attention to detail.Customer service skills to respond effectively to customers who have questions about agency operations and procedures (in person, on the phone, and through public presentations).Skilled in using Microsoft Word or equivalent software to create, format, edit, print, and save a variety of documents, including memos and correspondence as well as spreadsheets, tables, charts, and graphs in an efficient manner.Ability to understand and follow written and verbal instructions.Business English skills sufficient to speak, read, write, prepare, and edit materials, using correct and error-free spelling, punctuation, grammar, and typing.The Minnesota Pollution Control Agency will not sponsor applicants for work visas. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.Preferred QualificationsExperience working with Training or Certification program or systems that would tracking training requirements and accomplishments to insure valid licensing.Experience working with a document management system and document entry.Knowledge of data practices requirements when working with data and the ability to keep confidential information private and handle it appropriately.Ability ToFunction both independently and in a team environment.Establish and maintain effective working relationships with other employees and the public.Prioritize multiple assignments according to program guidelines.Follow detailed instructions for data entry, processing of documents, and execution of tasks in multiple data systems. Physical Requirements Requires occasionally lifting and/or carrying such articles as file folders and boxes. Although a sedentary job is defined as one which involves sitting, a certain amount of sitting, walking, and standing is often necessary in carrying out job duties. How to Apply Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers .If you have questions about the position, contact Adriunna Yang at adriunna.yang@state.mn.us or 651-757-2353 .To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Adriunna Yang at adriunna.yang@state.mn.us .About Pollution Control AgencyOur mission is to protect and improve the environment and human health. We work with many partners (citizens, communities, and businesses, all levels of government, environmental groups and educators) to prevent pollution, conserve resources, and to help ensure polluting does not have disproportionate impact on any groups of people. We emphasize work-life balance with flex schedules, compressed schedules, and options to telework for some positions. Why Work for Us Diverse Workforce We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota. A recent engagement survey of State of Minnesota employees found: 95% of employees understand how their work helps achieve their agency’s mission 91% of employees feel trusted to do their jobs 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job 87% of employees report flexibility in their work schedule Comprehensive Benefits Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include: Public pension plan Training and professional development Paid vacation and sick leave 11 paid holidays each year Paid parental leave Low-cost medical and dental coverage Prescription drug coverage Vision coverage Wellness programs and resources Employer paid life insurance Short-term and long-term disability Health care spending and savings accounts Dependent care spending account Tax-deferred compensation Employee Assistance Program (EAP) Tuition reimbursement Federal Public Service Student Loan Forgiveness Program Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota. AN EQUAL OPPORTUNITY EMPLOYER Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us and indicate what assistance is needed.

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