Maintenance Administrator

Date: 2024-09-07 21:57:34

Maintenance Administrator

Job Description

The Supplier Setup & Maintenance Administrator manages the day-to-day maintenance of new supplier set-up requests and changes to the supplier master files, including follow-up communication with stakeholders. This role provides a wide range of responsibilities in a fast-paced environment.

What We Offer:

Work Environment – Work in our beautiful home office building with access to a fitness facility, onsite nurse, and a café

Hybrid Work Model – Allows for a blend of in-office and work-from-home days

Competitive Compensation – Including an annual bonus plan, pension plan, and parking allowance

Flexible Benefits Plan – in effect from day one and offers three levels of coverage to select from to meet your unique, personal needs.

Paid Vacation – Plus an annual option to purchase additional vacation, too

Wellness Support – With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program

Opportunity to give back to some amazing causes in our community – Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation matching program

Your Responsibilities:

Execute timely and accurate supplier setup requests using a ticketing system and coordinating through email communication with all stakeholders
Ability to coordinate and prioritize requests and projects, multi-task, and work independently in a fast-paced environment with constant demands
Prepare reporting and analytics using Excel, More4apps, Oracle and other relevant systems to support the delivery of vendor data
Perform root cause analysis on issues and coordinate solutions to prevent reoccurrence
Support creating and maintaining process and training documentation
Collaborate with Business Approvers and Supply Management to answer inquiries and resolve discrepancies
Support targets, performance, and compliance while delivering customer service excellence
Ability to explain processes in a way that is easily understood
Understand and execute 1099 tax reporting
Complete system testing for supplier master file changes
Identify and support process improvement opportunities
Support special projects
Become a functional expert in the administration of the supplier master files

Your Skills:

Demonstrates administrative, organizational and customer service skills
Strong analytical and problem-solving abilities
Strong written and verbal communication skills
Strong attention to detail, thoroughness, and ability to maintain a high degree of accuracy and professionalism
Ability to take initiative, meet deadlines and follow directions
Demonstrates a genuinely positive and helpful attitude
Ability to develop and foster strong working relationships; strong interpersonal skills
An advocate for AP processes and standards

Your Experience:

Experience with Oracle EBS, iProcurement, Sage, Excel, More4Apps, JPM
Procure-to-Pay (P2P) process knowledge would be considered an asset
Proficient with MS Office.

#LI-Hybrid

Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’s created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone’s responsibility.

In a world increasingly engaged in taking action on global issues of climate change, social justice and good corporate governance, our organization has an important role to play. We are committed to being part of the solution, in providing the safe and reliable energy that people need, while taking concrete steps to evolve our business for the future - for our people, our customers and our communities, today and tomorrow.

Please take a look at our

Sustainability Report

to learn more about our commitment to our communities, and our planet.

Job Requirements - Work Experience

Administration

Job Requirements - Education

Diploma / Certification: Finance

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