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Date: 2025-02-05 10:57:33

Clerk E - Centralized Staffing

Job Description

Req ID: 174623
Company: Nova Scotia Health
Location: Central Zone, Halifax Infirmary Robie Street Entrance - QEII
Department: Staffing Resource Centre
Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)
Status: NSGEU Admin Professionals Position
Posting Closing Date: 4-Mar-24

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.

About the Opportunity

Reporting to the Health Service Manager and working in collaboration with the Assistant Manager and Team Leads, this position provides support in scheduling, staffing, and payroll for assigned units. Creates and maintains schedules, manages daily flow sheets, payroll requests, and updates/corrects as required. Maintains unit staffing consoles. Liaises with Charge Nurse, Health Service Manager, Unit Clerks and the immediate needs office to problem solve and support staffing levels.

About You

We would love to hear from you if you have the following:c

Grade 12 plus one year post-secondary business, secretarial, or office management diploma and one year secretarial or general clerical experience (OR Grade 12 plus two years secretarial or general clerical experience)
Experience in a health-related field preferred
Experience with multi discipline staff scheduling and scheduling software
Demonstrated self-starter and problem solver
Ability to maintain a high level of confidentiality
Ability to work independently
40 WPM keyboarding
Excellent computer skills including knowledge of word-processing and spread sheet capabilities
Demonstrated proficiency of Microsoft Programs (Excel/Word) via Skills Testing
Must be knowledgeable about collective agreements and human resource policies
Excellent communication and organizational skills
Good communication and organizational skills
Ability to work as a team member
Ability to relate well with all levels of staff
Experience with Time Capture an asset
Experience with Kronos an asset
Ability to multi-task and manage competing demands
Ability to effectively manage a time-sensitive workload
Competencies in other languages an asset, French preferred

A skills test may be included as part of the selection process

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

Permanent Full-time position; 70 hours biweekly
The role requires Monday- Friday 7:00am to 3:00pm but may be subject to change.
Location: This is a hybrid position with an opportunity to work remotely

Compensation and Incentives

$24.69 - $27.53 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

Preferred candidates must be able to demonstrate proof of primary series of COVID -19 vaccine at time of hire.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

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