Competition # : 41661

Department: Service Nova Scotia

Location: HALIFAX

Type of Employment: Term

Union Status: Exclusion - Non Union - NSPG

Closing Date: 20-Feb-24 ( Applications are accepted until 11:59 PM Atlantic Time)

About Us

At Service Nova Scotia and Internal Services, we impact every citizen, business and municipality in Nova Scotia. Our mandate is to design and deliver programs and services to meet the needs of our clients and the public good through a culture of excellence. Service Nova Scotia and Internal Services’ vision is to be a recognized leader in service and public protection that delivers trusted, accessible, modern programs, and contributes to Nova Scotia as a safe and desirable place to live, work and do business.

About Our Opportunity

The Administrative Assistant provides senior level assistance and is responsible for the efficient and effective operations of the Divisions of Registries and Business and Consumer Services. The Administrative Assistant provides clerical and administrative support to the Executive Directors of Registries and Business and Consumer Services, including establishment, coordination, and maintenance of procedures to manage the flow of information through the office of the Executive Director’s, tracking special projects and work plans, and compilation of correspondence and confidential reports.

Primary Accountabilities

• Relieves the Executive Director’s of administrative and business details on a wide variety of matters
• Effectively manages the Executive Director's schedule.
• Ensures the timely, consistent, and effective delivery of information
• Keeps in close contact with all management staff that report to the Executive Director’s
• Contributes to the effective management of the Divisions
• Maintains effective financial controls of the Divisions
• Keeps events, business planning, and accountability process on schedule
  
  

Qualifications And Experience

As our next Administrative Assistant, you have successfully completed a one year administrative/secretarial diploma and have a number of years of progressively more responsible administrative/secretarial experience.

As the ideal candidate you have previous experience providing support in an environment that requires processing of sensitive information on a regular and timely basis. You demonstrate sound judgement, initiative and creativity. You possess exceptional communication and time management skills, able to determine work priorities and manage work with competing deadlines. You are a self-motivated individual who works well independently and participates fully in a team environment. You possess excellent grammar, proofreading and organizational skills.

You are experienced in ensuring confidentiality in all your work as well as establishing and building relationships with a variety of stakeholders and other levels of government. You have demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint), and are familiar with STAR/STOR. Familiarity with SAP, Ariba, and/or Flextrack systems would be considered assets.

In Addition, You Will Have

• A professional customer service attitude
• A creative approach with a can-do attitude
• Effective problem-solving skills
• A high level of professionalism
  
  

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria.

Working Conditions

• Normal work week is 35 hours/week, 7 hours/day
• May be required to work overtime on occasion
  
  

Additional Information

This is a two-year Term employment opportunity with an anticipated end date of March 3rd, 2026. The appointment status (‘term’, ‘temporary’ or ‘casual’) is dependent on the start date of the successful candidate.

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths
• Department specific flexible working schedules
  
  

Pay Grade: EC 05

Salary Range: $1,704.28 - $2,343.39 Bi-Weekly

Employment Equity Statement

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Current government employees may access this posting through the link below:

PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.