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Date: 2024-12-10 19:36:13

Administrative assistant

Job Description

Job Description:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This role will be responsible for providing administrative support and ensuring the smooth operation of our office. 

Duties:

Job Duties

  • Running errands
  • Writing down minutes and meeting summaries
  • Sending invoices and collecting receipts
  • Basic accounting and bookkeeping
  • Prepare presentation materials or documents as required by management
  • Separate and distribute both incoming and outgoing mail
  • Organizing and controlling the operations of a department by providing administrative services
  • Managing and negotiating vendor contracts
  • Greeting customers when they enter the building and extending assistance when necessary
  • Hiring maintenance staff and working with them to fix issues with company equipment or the building
  • Manage payroll
  • Create and manage a systematic filing system
  • Manage company budgets
  • Verify or reconcile bank transactions, complete deposits, or issue cheques
  • Update and maintain accounts database
  • Preparing and submitting purchase orders and expense reports
  • Preparing deposits and delivering them to banks
  • Preparing spreadsheets and other related reports


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