Job Description

Job Description:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This role will be responsible for providing administrative support and ensuring the smooth operation of our office. 

Duties:

Job Duties

• Running errands
• Writing down minutes and meeting summaries
• Sending invoices and collecting receipts
• Basic accounting and bookkeeping
• Prepare presentation materials or documents as required by management
• Separate and distribute both incoming and outgoing mail
• Organizing and controlling the operations of a department by providing administrative services
• Managing and negotiating vendor contracts
• Greeting customers when they enter the building and extending assistance when necessary
• Hiring maintenance staff and working with them to fix issues with company equipment or the building
• Manage payroll
• Create and manage a systematic filing system
• Manage company budgets
• Verify or reconcile bank transactions, complete deposits, or issue cheques
• Update and maintain accounts database
• Preparing and submitting purchase orders and expense reports
• Preparing deposits and delivering them to banks
• Preparing spreadsheets and other related reports