Property Management Specialist

Job Description

Department: Operations
Classification: Full Time, Permanent
Hours: 37.5 hours per week – Mon - Fri
Start Date: End of February
Deadline: February 8, 2024
Location: Halifax, NS, Travel to All YWCA property (owned or leased) sites

Please include a Cover Letter and Resume with your application.

YWCA Halifax is a progressive, multi-service, not-for-profit organization dedicated to improving the lives of women, girls, two-spirited and gender diverse people and their families at critical turning points in their lives. We work to transform lives by providing a continuum of services and programs that drive lasting positive change. We strive to change the underlying issues that are root causes of inequality, violence, poverty, and homelessness. Our four program focus areas include: promoting the health, wellness, and leadership of women and girls; advancing women’s economic and housing security; delivering quality, accessible, early learning, and childcare; and working to end violence against women, girls and gender diverse people.

Why work for the YWCA:

Staff at YWCA Halifax enjoy a supportive and dynamic team environment, a commitment to staff growth, a connection to the national and international YWCA movements, learning from colleagues in a multiservice agency, and a strong shared vision.

Why YOU should apply:

Even if you don’t have all the requirements listed in this position, you may be the right candidate. If you are a natural leader with a strong attention to detail and a passion for social justice and gender equity, we want to hear from you. Take a chance and apply. Tell us how you can make a difference through your YWCA.

Position Overview:

As a member of the management team, you will be carrying responsibility for the property services management of all YWCA Halifax owned, leased and operated sites and real estate development which includes current projects under development and new opportunities to expand the YWCA’s property portfolio.

Qualifications and Requirements:

Advanced knowledge of the concepts and theories of property development normally acquired through the completion of a Degree in Business, Building Sciences, Urban Planning, Engineering or equivalency in the area of property and real estate development or a related field, or combination of education, training and experience.

• A minimum of 5 years related facilities management and/or operations experience in the not-for-profit sector at a management level.
• Advanced technical knowledge in mechanical, electrical systems, controls and equipment.
• Advanced technical knowledge of building management systems, and life-safety systems, procedures and practices are essential.
• Demonstrated experience developing and implementing preventative maintenance and capital reserve plans, required.
• Thorough understanding of the financial mechanisms available to develop non-profit housing, including knowledge of government housing programs and related legislation.
• Demonstrated supervisory experience in a multicultural, gender diverse environment.
• Knowledge of another culture/or a second language would be an asset.
• Alignment with YWCA Halifax’s mission, vision and values including an understanding of and commitment to intersectional feminism.
• Knowledge and competency in working with diverse groups from an anti-oppressive and trauma-informed framework.
• Advanced ability to research and analyze complex concepts; ability to think, strategically, to plan, organize and execute effectively.

Essential Duties of Position:

• Contributes to the development of the Association's annual budget.
• Assists in development, review, and maintenance of the Association’s Risk Management Framework.
• Ensures the development, management and evaluation of all YWCA sites including security,
• safety, mechanical and electrical systems, IT and computers, cleaning, maintenance, landscaping and fire safety procedures.
• Ensures that all required permits and licenses are obtained and up to date; and that accurate and up to date database/system of records and inventory are maintained for property management systems related to maintenance including the development of a preventative maintenance plan.
• Ensures efficient communication between the Department and other program stakeholders to ensure internal co-operation and a creative exchange of expertise and resources in the area of property management and maintenance.
• Collaborates in the development of strategic, comprehensive, and cost-effective public relations, marketing, fundraising plans to support the programs of the Association.
• Ensures that fiscal goals are met and prepares contingency plans, as required.
• Participates in all new government, consultant and partnership service agreements, grants and funding applications and renewals of current agreements for all existing property and real estate projects.

Working Conditions:

• Lifting.
• Standing.
• Pulling/pushing.
• Sitting for long periods of time.

YWCA Halifax is committed to diversity, and we welcome all suitably qualified applicants from all backgrounds to apply. YWCA Halifax is governed by, employs, and serves diverse people and community members. Self-identification by applicants does not guarantee an interview but we want you to know that we understand that lived experience of racialization, Indigeneity, (dis)Ability, and gender diversity are their own knowledge and expertise. We value this expertise and consider it as we discern who to interview.

Job Types: Full-time, Permanent

Benefits:

• Commuter benefits
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• Vision care

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person