Job Description

We are currently seeking a highly organized and detail-oriented Office Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to our real estate agents and office staff, ensuring smooth daily operations and exceptional customer service. This is an exciting opportunity for an individual with excellent communication skills and a strong work ethic to contribute to the success of our growing company.

HOURS: 30 PER WEEK 

Responsibilities:

• Greet visitors and clients in a professional and courteous manner
• Answer and direct phone calls to the appropriate person or department
• Manage incoming and outgoing correspondence, including mail, emails, and faxes
• Assist with scheduling appointments and maintaining calendars
• Prepare and organize documents, reports, and presentations
• Maintain office supplies inventory and place orders as needed
• Coordinate office events, meetings, and travel arrangements
• Perform data entry, filing, scanning, and photocopying tasks
• Assist with real estate transactions, including preparing contracts and paperwork
• Provide administrative support to agents and brokers as required
• Ensure the office is tidy and organized at all times
• Other duties as assigned to support the smooth operation of the office
• Liaise with management, union officials and HR consultants

Requirements:

• High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary is a plus
• Proven experience as an Office Administrative Assistant or in a similar role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent communication and interpersonal skills
• Strong organizational and time management abilities
• Attention to detail and accuracy in all tasks
• Ability to multitask and prioritize tasks effectively
• Professional demeanor and positive attitude
• Previous experience in the real estate industry is preferred but not required