Job Summary

What are we looking for?

We are seeking a talented individual to provide efficient administrative support, ensuring the smooth operation of our department. As the successful candidate, you will be responsible for routine finance functions such as payments and staff expenses, as well as managing our business unit's KPI and DPI schedules. In addition, you will support the Senior Finance Business Partner with budgeting and forecasting, and assist in the distribution of management accounts to our business units.

Job Description

What you will be doing

• Develop and maintain business unit tasks, project and resourcing plans.
• Team diary management, arranging meetings, minute taking of team meetings, recording and progressing actions.
• Routine finance functions including taking payments, weekly review of staff expenses, getting invoices approved and released in to the accounting system (SUN Accounts).
• Maintenance of business unit’s KPI and DPI schedules and ensuring that Primary Performance target is met.
• Support the Senior Finance Business Partner with the production of the annual budget and the quarterly forecasts.
• Assist with the distribution of the monthly management accounts to the Heads of all business units.
• Lead on the maintenance of the purchase to pay system, ensuring the workflows match delegations, providing reports where relevant and training new users.
• Admin support to the Procurement Business Partners
• General administrative support
• Undertake any other reasonable duties as requested from time to time, within the job-holder’s capabilities.
  
  
  

Person specification

Essential:

• Excellent communication skills
• Good levels of experience on MS Office particularly Word and Excel
• High levels of numeracy and literacy
• Excellent interpersonal skills.
• Has a keen attention to detail and accurate keyboard skills
• Ability to multi-task and communicate effectively with both internal and external customers – working under pressure at times.
• Ability to work as part of a team and to be resourceful in tackling challenges.
  
  
  

Desirable:

• Basic Knowledge of accounting
  
  
  

Alongside your salary of £26,450, Security Industry Authority contributes £7,167 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• A welcoming and innovative work environment.
• Continued support and development opportunities.
• Access to training for attainment of recognised qualifications.
• Flexible working arrangements.
• Annual leave entitlement will be 27.5 days, rising by one additional day for every two years of service up to a maximum of 32.5 days.
• A variety of discounts including Gymflex,
• Civil Service Pension Scheme – Employee contribution between 4.60% and 7.35% and Employer contribution between 26.60% and 30.30%
  
  
  

Selection process details

• If you would like to apply for this role, please submit your CV and covering letter with no more than 2 sides.
• Closing date - Thursday 1st February 2024
• The interview will be held on Microsoft Teams
• If shortlisted, Interviews will be held the week commencing 12th February 2024
• Start dates will be determined based on security clearance checks, and the successful candidate's notice period
  
  
  

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality Requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
  
  
  

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window) .

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Recruitment Team
• Email : recruitment@sia.gov.uk
  
  
  

Recruitment team

• Email : recruitment@sia.gov.uk
  
  
  

Further information

Complaints should be submitted to the Contact Us page on SIA website. If, after investigation by the SIA, the complainant remains dissatisfied, they may bring their complaint to the Civil Service Commission.