Date: 2024-06-15 13:25:23

Data Specialist

Job Description

Position Details

Position Information

Position Title
Assessment, Quality Improvement and Data Specialist

Family Medicine

Halifax, Nova Scotia, Canada

Posting Number

Employee Group
NSGEU Local 77

Position Type

Duration of Contract (if applicable)
Two (2) years

Employment Type
Full Time

Full-time Equivalency (FTE)
1.0 FTE

$25.91 - $32.80 per hour ($43,785 - $55,429 per annum, 32.5 hours per week)


Provisional Statement
This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.

About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary
The Department of Family Medicine (DFM) is one of the most complex clinical academic departments in the Faculty of Medicine consisting of 10 residency training sites, distributed across three provinces. Reporting jointly to the Medical Education Manager and Curriculum and Undergraduate Coordinator, the Assessment, Quality Improvement (QI) and Data Specialist will serve as the department’s technical and administrative expert in scheduling and evaluation software (One45), educational assessments, QI, and data collection and interpretation for Family Medicine programs and sites throughout the Maritime Provinces.

Key Responsibilities
  • Identify and operate systems and software programs to facilitate assessments, QI and data collection. Design processes and perform time studies on best methods for data collection, exporting and reporting. Prepare customized reports and analyze system data for in-house leadership for program review, development and research.
  • Serve as the departmental “super administrator” of the software (One45) responsible for the scheduling and evaluation of students, residents, and faculty. Serve as the liaison and first point of contact with department and sites. Configure, set up and run routine timely processes, system and form/survey testing.
  • Identify innovations, requirements and appropriate administration and technological resources to meet the department’s mandates. Perform needs analyses to determine which system tools best meet department goals. Recommend best practices to maintain the integrity of sensitive information in the systems.
  • Serve as administrative lead and resource on all QI activities within the Medical Education (ME) Unit. Support a range of ME Unit and site staff and faculty to facilitate QI activities. Collect, analyze, and track program records and statistics.
  • Identify and operate systems and software programs to facilitate support in QI and data collection. This includes supporting and identifying requirements, processes and resource needs to meet accreditation standards.
  • Deliver workshops and coordinate and create webinars/presentations to support system comprehension and usage. Design, deliver and distribute one-on-one training materials and sessions and self-directed learning materials.

Hours of work will be determined based on operational needs, however, these may vary within the normal working hours of 7:00 am – 6:00 pm depending on meeting requirements. Scheduling and compensation will be in accordance with the collective agreement.

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications
  • Completion of relevant diploma program plus approximately two-four years’ related work experience (or equivalent combination of training and experience).
  • Advanced computer proficiency including the ability to learn new programs quickly and experience in data collection systems, survey software, various on-line meeting systems (e.g. Zoom, Teams), MS Office (Word, Excel, Access), and scheduling and/or assessment/evaluation systems (e.g. One45).
  • Demonstrated administrative experience along with strong attention to detail, initiative, organizational skills, and the demonstrated ability to manage independently multiple competing priorities.
  • Strong interpersonal and communication (written and verbal) skills.

  • Knowledge of the Medical School and hospital IT systems as well as Dalhousie’s intranet, DalMedix.

Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies (, in particular:

  • Self-Awareness & Professionalism
  • Respect & Inclusion
  • Adaptability
  • Knowledge & Thinking Skills
  • Communication

Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration
Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.

Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community.

Posting Detail Information

Number of Vacancies
One (1)

Open Date

Close Date

Open Until Filled

Special Instructions to Applicant

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