Position Details

Position Information

Position Title Administrator

Department/Unit Chemistry

Research Project Clean Technologies Research Institute (CTRI)

Location Halifax, Nova Scotia, Canada

Posting Number GP100-23

Employee Group Grant-Paid

Position Type Term

Duration of Contract (if applicable) 1 year, with the possibility of renewal

Employment Type Full Time

Full-time Equivalency (FTE) 1.0

Salary $51,234 - $68,435 per annum (35 hours per week)

About The Organization

The Clean Technologies Research Institute ( CTRI ) facilitates the collaboration, promotion, and administration of Clean Tech research projects at Dalhousie University. It supports transformational advances in clean technology through multidisciplinary research, education and outreach, linking technology development, deployment as well as the social and environmental impact.

Job Summary

Reporting to the Director, CTRI , the Administrator will provide administrative support to the Institute in the areas of office management, information gathering, management and dissemination, and publicity. The Administrator will also manage the day-to-day financial activity of the Clean Technologies Research Institute and the Facilities for Materials Characterization and assist in the planning, organization and delivery of meetings and workshops.

Key Responsibilities

• Provide administrative support including, but not limited to, scheduling and attending meetings, preparing and distributing meeting minutes, drafting correspondence for the Director as needed, and maintaining mailing lists.
• Create an annual budget and oversee spending. Complete monthly reconciliation and prepare invoices.
• Develop and manage the website and social media accounts, including creating material for communication and promotion, as well as a newsletter.
• Coordinate logistics for events such as symposiums and conferences, liaising with Public Relations regarding the promotion of events.
• Provide support for grant proposal.
• Complete required hiring documents for employees and graduate students and participate in the hiring process, as needed.
  
  

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Undergraduate degree in physical science, engineering or environmental studies with a minimum of 3 years related experience in an academic environment.
• Excellent interpersonal, verbal, and written communication skills.
• Ability to work independently, as well as collaboratively in a team.
• Proficient in using financial management tools (e.g., Excel).
• Proficient in using information management tools (e.g., Dropbox, Google, MS Teams).
• Proficient in using conferencing tools (MS Teams, Zoom, Webex).
• Proficient in using document preparation tools (Word, Adobe, PPT ).
  
  

Assets

• Proficient in using expense management software (e.g. Chrome River).
• Experience with office administration.
  
  

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a voluntary RRSP , health and dental plans and an employee and family assistance program.

Application Consideration

We thank all applicants for their interest, however, only candidates selected for an interview will be contacted.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit www.dal.ca/hiringfordiversity .

Posting Detail Information

Number of Vacancies 1

Open Date 02/07/2024

Close Date 02/14/2024

Open Until Filled No

Special Instructions to Applicant

Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/15441