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Date: 2024-06-24 20:39:16

Administrative assistant

Job Description

We are seeking a detail-oriented and organized Administrative Assistant to join our trucking company. As an Administrative Assistant, you will play a crucial role in supporting our operations and ensuring efficient administrative processes. If you thrive in a fast-paced environment and have excellent communication skills, we’d love to hear from you!

HOURS: 30 hours per Week

DUTIES:

Record Keeping and Documentation:

  • Maintain accurate records related to trucking operations, including invoices, bills of lading, and shipping documents.
  • Organize and file paperwork efficiently.

Communication and Coordination:

  • Communicate with drivers, dispatchers, and other team members.
  • Coordinate schedules, routes, and deliveries.
  • Liaise with clients, vendors, and suppliers.

Data Entry and Reporting:

  • Enter data into computer systems (such as dispatch software or spreadsheets).
  • Generate reports on fuel usage, mileage, and maintenance schedules.
  • Prepare regular reports for management.

Billing and Invoicing:

  • Assist with preparing invoices for clients.
  • Track payments and follow up on outstanding invoices.
  • Coordinate with accounting for accurate billing.

Logistics Support:

  • Assist in organizing shipments, tracking deliveries, and managing freight logistics.
  • Coordinate with trucking companies for pick-ups and deliveries.
  • Handle paperwork related to customs and border crossings.

Office Management:

  • Answer phone calls, take messages, and direct inquiries.
  • Order office supplies and maintain inventory.
  • Schedule appointments and meetings.

Administrative Tasks:

  • Prepare correspondence, memos, and emails.
  • Assist with payroll processing and timekeeping.
  • Handle general administrative duties as needed.


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