Secretary 2

Date: 2024-11-21 13:33:32

Job Description

Position: Legal Assistant

Location: Halifax, NS

Duration: 2 Months Contract + Possible Extension

Job Description

Legal Assistance/Support To Lawyers:

Provides specialized legal assistance for lawyers who provide legal advice/litigation services to
government departments and various agencies, boards and commissions. Applies knowledge of
various types of law such as: family; crown; administrative; property; civil; labour; and
corporate.
Through a comprehensive working knowledge of the specialized procedures that pertain to a
certain area of law, the Legal Assistant drafts and prepares documents as instructed and makes
revisions as requested. In the preparation of documents, the Legal Assistant will take into
consideration all current legislation and regulations, and ensure court procedures, timelines and
government policies are followed.
Maintains communication with all parties involved in legal matters including the client, lawyers,
and the courts.
Ensures documents assigned by a lawyer are prepared, filed and/or served within prescribed or
assigned deadlines.
Queries and retrieves legal case law, precedent materials/documents or other relevant
information as identified by a lawyer by applying knowledge of legal research databases or
specialized databases.
Schedules and books rooms, court reporters, travel, discoveries, witnesses, interpreters, case
conferences.
Keeps track of assigned files for proper file rotation.
Reminds clients of deadlines and ensures that documents/materials are received within
deadline.
Ensures lawyers are reminded of drafting/filing deadlines.
Maintains file and document management databases.

Secretarial/Administrative Support:

Prepares correspondence, presentations and documents of a legal and non-legal matter as
instructed.
Responds to inquiries from internal and external clients and the public.
Schedules appointments and maintains lawyers calendar.
Books travel and related accommodations when necessary.
Works in a team environment, providing coverage to assistants on their team and other teams
as assigned by the Legal Services Coordinator.

Responding To Inquiries

Acts as a point of contact to ensure clients have the appropriate information including file
updates, process or procedural changes, Division updates and other general matters.
Searches for information on issues that may arise.
Responds to inquiries from the public to ensure appropriate and relevant information is provided.

File Management:

Manages files in the Central Registry filing system, electronic shared directory and in the
file/document management databases.
Organize all hard copy and electronic files including filing of documents, data entry and the use
of the STAR/STOR classification system.
Ensures that files/filing is up to date and brought forward for review by lawyers as required.