Receptionist

Date: 2024-11-21 14:28:51

Job Description

We are seeking to hire a Receptionist to join us. The Receptionist will be responsible for a wide range of day-to-day administration requirements to ensure a functional and efficient office environment. The Receptionist will support operations, accounting, human resources, and provide general administrative assistance to the project sites when necessary.

Responsibilities:

Ability to work independently as well as a member of a team
Professional interaction with all levels of staff within the organization from the
Front line to senior executives
Exhibits a polite and professional manner at all times
Handles monthly posting of accounts payable invoices
Meets and greets all visitors in a positive, friendly manner
Provides primary phone support, answering all incoming calls and queries and transferring to appropriate parties
Preparing, organizing and storing information in paper and digital form
Establishes and maintains accounts with local suppliers for miscellaneous ??tems for the office
Notifies company personnel of visitor arrival.
Directs visitors by maintaining employee and department directories.
Keeps a safe and clean reception area by complying with procedures, rules, and regulations.

Requirements

At least 1-2 years?۪ experience as an Office Administrator
Proficiency in MS Office 365 (Word, Outlook, Excel, PowerPoint, and Teams)
Advanced knowledge of construction practices and contract documentation
Superior written and verbal communication skills (preparation and proofreading of documents)
Ability to show discretion with confidential and/or personal material
Telephone Skills and Organization
Customer Focus

Bonus Points:

Dental Insurance

Disability Insurance

Health Insurance

Flexible Spending Account