Purchaser

Job Description

Type of Posting: Internal & External Location Name : City of Regina, Regina, Saskatchewan, CA Date Posted : January 3, 2024 Closing Date: January 15, 2024 Profession : Finance, Accounting & Purchasing Desired Employment Status : Permanent & Term Opportunities Job ID : 1893 Are you ready to embark on a career journey that is citizen and business focused while immersing yourself in economic development? If you thrive on innovation, relish the prospect of transformative projects and seek a work environment that values culture, respect and collaboration, then look no more! Ignite your career at the City of Regina. In our Procurement branch within the Financial Services Department, we’re not just looking for employees; we are searching for dynamic self-starters striving to be the beacon of transformation and growth. We are expanding our team, and offering exciting opportunities for professionals at various stages of their careers. Whether you're a seasoned procurement expert or a rising talent eager to make your mark, we have a place for you. Ready to take your career to new heights and be part of a diverse team that is redefining the procurement landscape? Apply now and become a vital force in our dynamic and growing purchasing team! Senior Purchasing Agent As a Senior Purchasing Agent, you'll be at the helm of acquiring and delivering goods and services that fuel our success. Picture this: You’ll operate within a public purchasing environment giving you the power to make impactful decisions that shape our future. The City’s Procurement Branch is involved in all aspects of the City: from hiring contractors, buying a multitude of products and services, helping maintain the City’s roads and infrastructure. The City buys and needs it all. Your strategic mindset and competitive procurement expertise will drive our procurement operations to excellence. Proactively collaborate with internal clients to forecast demand, assess inventory levels, and identify organizational needs. Acquire goods, materials, professional services, and contractual services for various civic departments and related agencies. Evaluate submissions for compliance, compare prices and specifications, and consult with legal on noncompliance risks. Prepare legally binding contracts, enforce active contracts, and resolve conflicts or miscommunications with vendors and clients. Select the most appropriate procurement approach, whether RFQ, RFP, tender, or other competitive methods. Develop public competitive opportunities, evaluate bids, and consult with clients to ensure optimal outcomes. Required Education & Experience Completion of college diploma or university degree Supply Management Training Program designation or Certified Professional Public Buyer (CPPB) designation ) designation from the Universal Public Procurement Certification Council (UPPCC) Class 5 driver’s licence Must be registered, or eligible for registration, with the Supply Chain Canada and/or the Universal Public Procurement Certification Council Must maintain the Certified Professional Public Buyer (CPPB) designation or Supply Chain Management Professional (SCMP) designation (if obtained) through continuous education credits. Greater than five years of previous and on-the-job purchasing experience Hourly Salary: $37.77 - $48.68 Annual Salary: $72,012 - $92,814 Purchasing Agent As a Purchasing Agent, you will be the driving force behind the acquisition and delivery of goods and services that power our organization to new heights. Operating within a delegated purchasing authority your role is not just a job – it’s an adventure in procurement excellence. Your responsibilities will encompass a diverse range of duties, including sourcing top-notch materials, managing contracts, and collaborating with internal clients to forecast demand. Acting as the first point of contact for procurement-related issues, you will ensure adherence to purchasing policies and procedures, and enforcing active contracts. Client concerns? Consider them conquered. Your expertise in selecting appropriate procurement approaches, evaluating submissions, and conducting market research will contribute to the overall efficiency and success of our procurement processes. Collaborate with internal clients to forecast demand and evaluate inventory levels. Acquire goods, materials, and services in line with purchasing practices, policies, and procedures. Provide purchase authorization within delegated limits, selecting appropriate procurement approaches (RFQ, RFP, tender, and other competitive methods). Develop and market competitive opportunities for acquiring goods and services. Ensure supplier commitments are met and address client department concerns swiftly. Prepare contracts (including Purchase Orders and Blanket Purchase Agreements), and resolve conflicts or miscommunications with vendors and clients. Source potential suppliers, maintain vendor tables and conduct expediter duties to ensure timely delivery. Required Education & Experience Completion of college diploma or university degree 4 modules on Strategic Supply Chain Management knowledge toward the Supply Chain Management Professional Designation ( SCMP) Program or a Certified Professional Public Buyer (CPPB) designation from the Universal Public Procurement Certification Council (UPPCC) Class 5 driver’s licence Must be registered or eligible for registration with Supply Chain Canada and/or the Universal Public Procurement Certification Council (UPPCC) Membership Must maintain the Certified Professional Public Buyer (CPPB) designation (if obtained) Minimum of three years of previous and on-the-job purchasing experience Hourly Salary: $29.98 - $38.72 Annual Salary: $57,160 - $73,824 Purchasing Clerk As a Purchasing Clerk, you will be a pivotal force in our dynamic centralized purchasing and procreant engine. Your role is the mastermind behind maintaining databases that keep our operations running smoothly. Vendor research? That’s your playground and your documents are crafted with a touch of brilliance. You’ll be at the forefront of our P-card program. Your eye for detail is the secret sauce that ensures our process is epic and seamless. Maintain the authorization database for delegated purchasing authority limits. Conduct vendor/commodity and service research, updating relevant tables. Monitor and maintain the branch email account, receive and confirm bids from potential vendors, and forward documents to senior purchasing staff. Process P-card program applications, monitor transactions, and compile statistics. Monitor corporate supplies/service contracts and verify/release invoices on hold. Close out purchase orders and blanket order releases, and manage requisition entries. Assist low dollar purchase orders and respond to purchasing inquiries from the public and internal clients. Maintain filing systems in accordance with corporate records management policies. Input, validate, and generate reports and lists from various programs and applications. Required Education & Experience Completion of secondary school plus job-related training and/or course work Minimum of nine months of previous and on-the-job procurement-related experience Hourly Salary: $23.56 - $30.44 Annual Salary: $44,920 - $58,037 The Good Stuff Flexible work schedule, including flexible hybrid work options. Earned Days Off (EDO) every 3rd week. Comprehensive benefits tailored to meet the needs of both permanent and casual staff. Take advantage of diverse training and development options. 50% off admission to City leisure facilities (Swimming, etc.), An inclusive and diverse work culture If you're ready to make a lasting impact and drive unparalleled excellence in procurement, we want to hear from you! Join our team and become an integral part of an organization that thrives on values expertise, innovation, and collaboration. Apply now, before January 15, 2024 and take the next leap in your procurement career! ✓ Note: Testing may be done to evaluate knowledge, skills and abilities. ✓ Note: As per the City of Regina's Criminal Record Check Policy , the successful candidate is required to provide a satisfactory criminal record check. ✓ Note: Successful candidates will be required to provide proof of acquired education. Jurisdiction: CUPE Local 7 Division: Financial Strategy & Sustainability Department: Financial Services The City of Regina acknowledges that we are on Treaty 4 Territory, and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and the homeland of the Métis Nation. We want to show our recognition and respect to the Nations and the ancestors of this territory, we are grateful for the privilege to be here, to co-exist. We recognize that much of the harms of the past have shaped our relationship; we are committed to our work of building trust. We hope for good and everlasting relationships to create true partnerships with Indigenous peoples. Regina is committed to employment equity and accessibility. We encourage applications from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities and persons of all sexual orientations and gender identities/expressions. Note: The City of Regina strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please note in your application or contact 306-777-7000.