Outreach Coordinator

Job Description

Faculty/Department Faculty of Business Administration Unit Business Admin-Other Employee Group URFA APT Collective Agreement Consideration Open with preference given to APT members. CUPE 5791 Job Family N/A Category Staff Number of Vacancies 1 Position Summary As the Communications and Outreach Coordinator, you will play an integral role in supporting the Hill and Levene Schools of Business’ strategic marketing, communications and recruitment efforts. You will work closely with local business leaders to ensure an ongoing productive relationships as the first point of contact for Hill and Levene Leaders Council, Hill Advisory Board and Levene Advisory Board. You will maintain regular correspondence with these external stakeholders to provide updates and promote events. Join our team and share in our Vision, where responsible business comes to life through education and research. You’ll play a pivotal role in attracting the best and brightest minds to our Schools and supporting a lasting legacy on the current and future generation of business leaders! What You’ll do: Reporting to the Manager of Marketing, Recruitment and Communications, this position is the first point of contact for Hill and Levene Leaders Council, Hill Advisory Board and Levene Advisory Board, as such, works closely with local business leaders to ensure an ongoing productive relationships and maintain regular correspondence with these external stakeholders to provide updates and promote events. Data collection and reporting are also critical duties of this position. The incumbent will be responsible for creating and carrying out multiple surveys and collecting data needed to support the faculty’s strategic plans. This position leads on activities within the Hill School of Business and the Levene Graduate School of Business Communications Strategy to ensure a consistent communication style and tone and usage of the Schools branding guidelines including: Ensure that that our Schools’ visual identity and brand guidelines are adhered to with the highest standards, Internal Communications within the University, External Communications including the Schools annual publication, Horizons, managing the full project including planning content, arranging interviews, overseeing photography, gathering data, providing final edits, and overseeing distribution, Regular Leaders Council newsletter; develops other Faculty promotional documents such as: Research Bulletin, Experts Brochure, annual Hill and Levene Reports as well as website content to be consistent with the U of R’s guidelines and templates, Writing and updating website content, Identifying and filling gaps in promotional and reputational tools; and providing strategic advice to the Dean and Dean’s Executive Committee (DEC) on matters related to communications and promotion. Oversee the Schools Public and Media Relations including planning and delivering media events including preparation of media releases; Working with External Relations to have School’s news included on the U of R’s “news hub”, Undertaking background research to write briefing notes and develop speaking notes for the Dean and Leaders Council President, Lead on Marketing Collateral and Advertising: acquiring and distributing various promotional materials as needed; designing and developing faculty and School-specific advertising for various types of media, preparation of material for various social media outlets such as Twitter and Facebook and working with External Relations on the placement of advertising, and Plus More: Be ready to take on additional related tasks as assigned – your role is dynamic and essential to our success! Why Join Us? At the University of Regina, we’re more than just a campus – we’re a community! Join our team and enjoy: Meaningful Impact: Your work directly contributes to creating a better environment for students, faculty, and staff. Professional Growth: We support your development, offering opportunities for advancement and learning. Work-Life Balance: We value your well-being and know your personal life is most important! Dynamic and Inclusive Workplace: We value diversity and inclusivity. You’ll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth. Innovation Culture: We encourage fresh ideas and innovative thinking. Competitive Compensation: We offer competitive compensation package and benefits to reward your talent. A few of the these benefits include Health/Dental/Vision Benefits, flexible spending account, Defined Contribution Pension Plan, and much more! Position Requirements What You’ll Bring to this Position: Undergraduate degree in Business Administration, Communications or another related field with relevant experience 2-3 years experience within the Faculty of Business Administration or the University Skills That Will Ensure Your Success in the Role: Possess and demonstrate excellent oral and written communication skills Ability to draft, edit and proof a diverse genre of written communication formats for varying audiences and needs Ability to identify and execute ways to publicize the successes of the Faculty, its members, and students Ability to develop speaking notes for the Dean and other faculty stakeholders as needed Ability to plan and deliver media events, including preparation of media releases Ability to develop and maintain contact lists Extensive proficiency in MS Office programs Knowledge of University policies, procedures and software Ability to gather, translate, and analyze data from multiple sources and aggregate it in reports as requested Demonstrated attention to detail, ability to create content tailored to various target audiences Ability to solve complex problems individually and as part of a team Proven ability to successfully adapt to change Demonstrated ability to work in a fast paced, project based work environment and handle multiple, concurrent and competing priorities; Ability to work proactively and effectively under pressure to meet deadlines Ability to work independently with minimal supervision, and as part of a team environment Experience with software such as Adobe InDesign, Adobe Photoshop, Adobe Premiere, and Canva are an asset. Physical Demands NA Pay Grade APT 3 Salary Range $58,524 - $79,004 Status Term Work Hours 8:15-4:30 Monday to Friday. Work outside of regular hours will be required on occasion for special events and initiatives. Duration (if Term/Temporary) January 15, 2024-March 31, 2025 Full-Time/Part-Time Full Time Preference Posting Target Posting Not Targeted Additional Information Contact Information Job Open Date 01/03/2024 Job Close Date 01/17/2024 Open Until Filled No Special Application Instructions We know imposter syndrome can get in the way, so please don’t hesitate to apply. We’d love to hear from you. Submit your application today! Diversity Statement The University of Regina is committed to an inclusive workplace that reflects the richness of the community that we serve. The University welcomes applications from all qualified individuals, including individuals within the University’s employment equity categories of women, persons with disabilities, members of visible minorities, Indigenous persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code. Competition Number 20240015A/S