Front Desk Manager

Job Description

Halifax's Largest Real Estate Brokerage in the region is looking for a Front Desk Coordinator from 8:30 AM - 4:30 PM Monday through Friday. We are looking for a professional, efficient and friendly face to manage the front desk operations that may include but are not limited to the following:

• Greeting all clients and visitors to the office in a friendly manner

• Managing incoming calls to the office in a helpful and friendly manner

• Managing incoming e-mail, mail and other parcels to the office and distributing appropriately

• Receive deposits on home purchases, and commission cheques on closed deals

• Managing storage room security and contents

• Managing all agent requests in a friendly and helpful manner

• Coordinating couriers

• Assembling weekly Open House flyers for in-person sales meetings

• Coordinating the schedule & preparation of meeting rooms

• Coordinating agent duty schedules for multiple offices

• Coordinating & upkeep of all common area supplies & devices

• Ensure adequate supply of office stationery, general supplies, office furniture, signage and other equipment, as needed.

• Assist with office space inquiries and moves

• Arrange travel accommodations for key personnel

• Determine various office and agent needs and keep management informed

• Helping coordinate gifts, flowers and other items for agents

• Ongoing supervision of kitchen tidiness

• Printing and compiling marketing pieces as requested

• Provide support to various RLPA departments

• Basic IT support tasks such as setting up printers, troubleshooting computers (MAC and PC)

• Other administrative requests from management, administration and agent population

• Responsible for ensuring that policies and organizations standards are adhered to within the office environment

• Overall office management

QUALIFICATIONS/SKILLS:

• Previous experience as a receptionist or in an office position considered an asset.

• Ability to work with different internal and external customers in a professional manner.

• Ability to work in a fast paced environment

• Ability to prioritize tasks effectively

• Strong written and verbal communication skills.

• Strong technical skills.

• Experience working with the Google Platform (Gmail, Google Drive, Sheets, Calendar, Forms, Slides, Zoom, Streak etc)

• High level of professionalism and ability to possess a professional appearance at all times.

• Ability to work both as a part of a team and independently with high degree of accuracy and without immediate and constant supervision.

• Data input and technology skills.

Work remotely

• No

Job Types: Contract, Full-time

Salary: $30,000.00 per year

Benefits:

• Company events
• Dental care
• Extended health care
• On-site parking
• Paid time off
• Vision care

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• office management: 2 years (preferred)
• Administrative Assistance: 2 years (preferred)

Work Location: In person

Application deadline: 2024-02-09
Expected start date: 2024-02-19