Job Description

Opening Statement We acknowledge that the City of Kingston is situated on traditional Anishinabek (Ah- nish-in-ah-bay), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen·dat) territory and is the home of many Indigenous peoples. We are grateful to reside and work on this land. Kingston is a smart, livable city in the heart of eastern Ontario. Its stable and diversified economy includes global corporations, innovative start-ups and all levels of government. Kingstonians enjoy a high quality of life with access to world-class education and research institutions, advanced healthcare facilities, affordable living and vibrant entertainment and tourism activities. We take our core values of Trust, Respect, Integrity and Pride seriously and apply these standards to everything we do. We foster a working environment that reflects our community’s diversity and respects people’s dignity, ideas and beliefs. The City of Kingston views diversity as its strength and encourages people from all backgrounds, including but not limited to women, racialized groups, Indigenous peoples, Persons with Disabilities and persons who identify as members *2SLGBTQ+ communities, to apply. Position Summary *** Note: Pay Range is based on 2023 Rates of Pay*** Reporting to the Supervisor of Finance & Administration, the Finance & Customer Service Clerk is responsible to provide first point-of-contact to the public in collecting and processing a variety of resident and vendor payments including resident accommodation fees, trust account transactions, and external vendors payments, on behalf of residents and the corporation, using various financial systems. The position provides superior customer service by responding to inquiries and investigating discrepancies. Responsibilities also include the processing and data entry of payments, balancing cash and preparing deposits, reconciling revenue, and updating spreadsheets for upload into the corporate financial management system. The Finance & Customer Service Clerk will also liaise with both internal and external customers to provide customer focused service to ensure positive representation of the values of the City of Kingston. KEY DUTIES & RESPONSIBILITIES As Finance & Customer Service Clerk at Rideaucrest you will be responsible for accounting processes and providing customer service including but not limited to: Liaise with internal and external customers for accounting related purposes and documents including deposit summaries and invoice payments Process a variety of customer payments received in person, by mail, or over the phone. Process accounts payable, accounts receivable, cheque requisitions and record cash receipts Prepare and reconcile weekly bank deposits Manage and reconcile resident trust accounts Review and process entries in electronic resident database Prepare and process admission and annual resident rate reductions through the Ministry of health database Manage mid-month electronic bank transfer and reconcile non-sufficient fund transfers. Provide quality customer service while responding to public and internal inquiries, concerns, and investigating discrepancies Maintain data and conduct regular reviews/audits of work to ensure accuracy and integrity Perform month end and year end working papers, reconciliation, and adjustments Perform administrative functions, manage records and office systems including filing, storage, and purging Other duties as assigned Qualifications, Competencies Minimum 1-year diploma in office administration or equivalent 2 years experience including: One (1) years’ experience handling cash and completing high volume of financial transactions and financial/accounting experience in a computerized environment One (1) year recent and relevant experience in providing customer service Work experience in a Health Care setting strongly preferred Working knowledge of Financial Management System and PointClickCare software will be considered an asset. Must demonstrate corporate competencies: Customer Focus, Results Orientation, Integrity, and Teamwork. Skills, Abilities, Work Demands Strong organizational and customer service/administrative skills Ability to perform in a fast paced and demanding work environment Demonstrated ability to interact with seniors in a caring and respectful manner Ability to maintain confidentiality Typing at 40 wpm (tested) Proficient with Microsoft Office Outlook, Excel, and Word at basic level (tested) Strong attention to detail with good mathematical skills and a high degree of accuracy Proven interpersonal skills and a team player A confident self-starter who can take initiative and meet deadlines Must obtain and maintain a satisfactory criminal record check, including vulnerable sector. Proof of immunity to communicable diseases Proof of recent screening for Tuberculosis (TB) Closing Statement Please apply to Career Opportunities at: www.cityofkingston.ca/Careers Please inform us of any accommodations we need to make to ensure a barrier-free recruitment experience. Accommodations are available in accordance with the Ontario Human Rights Code (OHRC)and Accessibility for Ontarians with Disabilities Act (AODA) at any stage in the recruitment process. We’re happy to provide more information if you email us at HRCity@cityofkingston.ca Your resumé must demonstrate how you meet position requirements. Please upload to your profile any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position. We thank all who apply, however, only those selected for further consideration will be contacted. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act.