Executive Secretary
Department of Tourism, Heritage and Culture
Open Competition
Temporary Position (up to 18 months)
Fredericton

Who we are

We invite you to join the Department of Tourism, Heritage and Culture! We are seeking an Executive Secretary to perform senior level clerical and administrative work for the Deputy Minister in Fredericton. Our dynamic Department provides provincial leadership and support to Tourism, Arts and Culture, Sport and Recreation and Heritage sectors, in addition to being responsible for New Brunswick's provincial parks and several heritage properties.

What you will do

Reporting to the Deputy Minister, you will be responsible for the management of the Deputy Minister's office. The work involves the performance of highly confidential and time-sensitive duties requiring considerable independent judgment, initiative, and discretion. We are looking for an individual who will find solutions and will work diligently to ensure the Deputy Minister is fully supported by being flexible, proactive and results focused. The successful candidate will be responsible for the following:

• Managing all correspondence for the Deputy Minister's approval or signature, including composing, editing, tracking, screening, prioritizing, assigning to the appropriate branch or section, and following-up on deadlines
• Liaising on a regular basis with the Minister's office and senior officials of the department to ensure the Deputy Minister has the information required for decisions and meetings
• Liaising at a senior level with other government offices to exchange information relating to the department/government business to ensure the department and Deputy Minister are informed and effectively supported
• Managing the Deputy Minister's calendar, communicating regularly and effectively with the Deputy Minister and those requesting meetings and scheduling, prioritizing and maintaining a schedule of appointments/meetings for the Deputy Minister with appropriate briefings
• Making travel arrangements and providing administrative support
• Initiating and conducting independent research and obtaining specialized information from a variety of sources to obtain information required by the Deputy Minister
• Organizing materials and highlighting the most important issues
• Maintaining frequent contact with public and private officials and independently receiving, screening, and responding to various inquiries
• Performing other related duties as required

Work Environment

• Office located in Marysville Place
• Hours of work are 8:15 to 4:30, Monday to Friday
• Work outside regular hours may be required

Who you are

Are you a highly motivated, responsible, and organized individual looking to advance in your career? If you are, we want to hear from you! You have a positive attitude, have strong interpersonal skills, can work independently and with confidence, are pro-active and adapt quickly to changes in procedures and working conditions.

Your attitude, skills and interests are just as important as your area of study. We are looking for diverse backgrounds that bring a combination of the following:

Need to have

• High school diploma supplemented by successful completion of one (1) year post-secondary program in office technology or secretarial field or other post-secondary education in a related field
• Minimum of three (3) years of progressively responsible related work experience
• Significant experience working with Microsoft Office Suite is required with advanced level proficiency
• An equivalent combination of education, training and experience may be considered
• Written and spoken competence in English and French is required

Nice to have

• Knowledge of the machinery of government

Wage

$1,749.00 to 2,442.00 bi-weekly (Pay Band 2)

What can GNB offer you?

• Comprehensive benefits package and the Public Service Shared Risk Pension Plan.
• Opportunities for career growth, professional development and training.
• Free access to Employee and Family Assistance Program (EFAP) and services.
• 1 paid Volunteer Day per year to give back to your community
• 1.25 days/month of paid vacation

Providing a safe workplace for all. Your health and safety are important to us. GNB has implemented preventative measures across the organization to ensure your health and safety.

How to apply

We encourage applicants to apply on-line, by e-mail to thchumres@gnb.ca or by mail at the following address by February 5th 2024, indicating competition number R18-2023/2024-131. This competition may be used to fill future vacancies at the same level.

Department of Tourism, Heritage and Culture
Human Resource Branch
Marysville Place, 4th floor
P.O. Box 6000, Fredericton, NB E3B 5H1
(506) 453-3115

We thank all those who apply, however, only those selected for further consideration will be contacted.

Equal Opportunity Employer

We are an Equal Opportunity Employer. We are committed to building a workforce that reflects the diversity of our communities in which we live and serve. We encourage and support applications from Aboriginals, persons with disabilities, and members of visible minority groups. Candidates registered with the Equal Employment Opportunity Program and veterans, who are among the most qualified, will be given preference at the time of selection.

Check out what it is like to work at the Government of New Brunswick, where we are working together as One Team One GNB to improve the lives of New Brunswickers every day!