Executive Assistant

Job Description

Responsibilities:

- Provide high-level administrative support to executives
- Manage executive calendars and schedule appointments
- Coordinate travel arrangements and prepare itineraries
- Prepare and edit correspondence, communications, presentations, and other documents
- Conduct research, compile data, and prepare reports
- Handle confidential information with discretion
- Manage and prioritize incoming requests and emails
- Assist with meeting coordination and preparation, including taking minutes
- Perform general office duties such as filing, scanning, and data entry
- Maintain office supplies and equipment

Skills:

- Proficient in using DocuSign for electronic document signing
- Experience with QuickBooks for financial record keeping
- Strong data entry skills with attention to detail and accuracy
- Familiarity with phone systems and ability to handle incoming calls professionally
- Excellent administrative skills, including organization, time management, and multitasking
- Exceptional customer service skills with a professional demeanor
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong typing skills and ability to transcribe accurately
- Knowledge of clerical procedures and office management systems
- Familiarity with using Outlook Calendar for scheduling and coordination

This is an excellent opportunity for an experienced Executive Assistant to join our team. We offer competitive compensation and benefits package. If you are a highly organized individual with strong administrative skills, we would love to hear from you. Apply today!

Job Type: Full-time

Salary: $20.00-$23.00 per hour

Expected hours: 37.5 per week

Benefits:

• Dental care
• Extended health care
• On-site parking
• Paid time off
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday
• Weekends as needed

Education:

• Secondary School (preferred)

Ability to Commute:

• Upper Tantallon, NS B3Z 2J1 (required)

Work Location: In person