Director of Administration

Job Description

Position: Director, Finance & Administration

Reports to: Chief Executive Officer
Posted: January 16, 2024
Position Compensation Range: $72,000 - $98,000

Type: Full-time, permanent

Hours: 37.5 Hours Weekly

Position Summary

The Director of Finance & Administration holds a key leadership position within the QEH Foundation, integral to advancing the organization's mission and community impact. This role entails steering financial management and reporting, human resources, administrative functions, and policy development.

Aligned with the Foundation's core values of accountability, respect, trustworthiness & integrity, leadership, and thankfulness, the responsibilities associated directly contribute to upholding these principles. The significant influence of these financial and administrative contributions aligns with the Foundation's dedication to promoting the health of our Island community and achieving the mission of raising funds for medical equipment for the Queen Elizabeth Hospital.

Responsibilities

1.

• Preparation of all financial statement information and related reconciliations, including monthly interim financial statements for Management and Foundation Board purposes and annual external financial statements and reports;

• Preparation required for annual audit;

• Preparation of all government required filings and remittances;

• Maintenance and monitoring of all investment activities,

• Maintenance and tracking of all Designated, Donor Directed and Endowment Funds;

• Expense Management: cost tracking, payable and payment processing;

• Management of Foundation funded Medical Equipment;

• Lead Board Finance & Investment Committee;

• Optimize database and accounting software, and financial operations;

• Prepare and manage all Financial requirements for the US Friends of the Queen Elizabeth Hospital.

2.

• Financial analysis for Foundation Executives, Directors and Board;

o Financial Statement Analysis and reporting;

o Project/Fund/Department analysis and reporting;

o Preparation of monthly Progress Reports: evaluating performance;

o Preparation Projection Reports and Budget Forecasts;

o Produce quantifiable measures, performance metrics and analytics: to help assess and evaluate the performance and effectiveness of various aspects of Foundation

• Budget development and fiscal management;

3.

• Optimize cash flow and liquidity management through effective cash forecasting and investment planning;

• Maintain relationships with Investment Managers/Advisors, Investment Consultants, and Banking Associates; and

• Preparation of Foundation cash flow reports, statements and estimates

4.

• Ensure compliance with GAAP, relevant financial regulations, laws, and reporting requirements in relation to charitable activities relevant to the Foundation, and education on such to appropriate staff;

• Establish and maintain effective internal controls and risk management frameworks;

5.

• Oversee administrative functions;

• Oversee all Human Resource Management;

• Oversee and coordinate our robust performance assessment program in place;

• Drive process improvements initiatives to enhance operations efficacy and cost-effectiveness;

• Foster a culture of continuous improvement and innovation within the finance and administrative team;

• Oversee/coordinate policy development;

• Direct supervision of: Finance Officer, Database Administrator, and Gift Processor(s);

• Maintain knowledge of gift-giving vehicles;

• Lead Board Human Resource Committee;

• Collaborate on the development and implementation of the Foundation?۪s Strategic Plan;

• Lead weekly Staff meetings and annual Staff Planning Day;

• Attend and participate in events, Committee meetings and Board meetings when required.

Desire Skills and Knowledge:

• Recognized post-secondary degree in business administration or a related field;

• A Professional Accounting Designation and/or significant operational experience;

• Minimum 3 years experience in a financial administrative position;

• Experience in preparation of monthly financial statements, financial reconciliations, annual audited financial statements, and budget preparations;

• Considerable advanced experience in creating and working with computer spreadsheets (analysis-tools, pivot tables, complex formulas);

• Supervisory experience and leadership skills;

• Experience in database management. Blackbaud?۪s Information System (Financial Edge and Raiser?۪s Edge) would be considered an asset;

• Superior interpersonal and organizational skills and a proven ability to work efficiently in a busy environment, characterized by frequent multi-tasking;

• Proven analytical and problem-solving skills;

• Excellent written and oral communication skills;

• A high level of individual initiative, personal responsibility and sound judgement;

• Valid driver?۪s license and access to a vehicle is required, at times.

The QEH Foundation is a leading charity in PEI and you will also have an opportunity to participate in benefits package unmatched by most.

Permanent full-time employees are eligible to participate in Health PEI?۪s group insurance plan, sick time and the employee retirement plan. The following benefit premiums will be 100% paid by the Employer:

?? Health Plan

?? Dental Plan

?? AD&D Insurance

?? Group Life Insurance

?? Dependent Life Insurance

?? Long Term Disability

Pension: All permanent full-time and part-time employees will contribute to the Employer?۪s pension plan - Public Sector Pension Plan. The employee?۪s contribution will be matched as per the pension plan text.

Vacation & Statutory Holidays: Employees are offered a starting rate of 15 days per year vacation time until five years of service. QEH Foundation observes 12 Statutory Holidays throughout the year, plus one float day.

As with all employees of the QEH Foundation, a criminal records check is required and there is a six-month probationary period.

The QEH Foundation is an equal opportunities employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, or any additional protected characteristic as outlined by law.

If you are the ideal candidate to fill this position, please apply to the email address below with your letter of application and resume matching experience and qualifications:

Send Application to QEH Foundation Selection Committee
qehfoundationHR@gmail.com

Contact person for any questions or inquiries: Tracey Comeau, CEO at tacomeau@ihis.org

This position posting will close January 31, 2024.

We sincerely appreciate your interest in the Foundation and the time you invested in submitting your application that closely matches the qualifications we are looking for. We kindly note that only those selected for an interview

Job Type: Full-time

Pay: $72,000.00-$98,000.00 per year

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Life insurance
• Vision care

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Charlottetown, PE C1A 0G3: Relocate before starting work (required)

Work Location: In person