Admitting Clerk

Job Description

Req ID: 173578
Company: Nova Scotia Health
Location: Northern Zone, Aberdeen Hospital
Department: IMIT HIS Admitting & Registration ARH
Type of Employment: Permanent Hourly PT (50% FTE) x 1 position(s)
Status: CUPE Admin Professionals Position
Posting Closing Date: 9-Feb-24

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We?۪re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.

About the Opportunity

Reporting to the Manager of Health Information Services, the Admitting/Registration Clerk will perform clerical procedures such as:

Identify patients for admission/registration by following approved procedures (i.e. obtaining health card at point of registration)
Maintain the accuracy of the Master Patient Index (MPI) in Meditech by collecting/confirming patient demographic and insurance information upon registration for each episode of care.
Ensuring patient signs all appropriate forms at time of registration for the current episode of care
Issue a facility generated health card number as appropriate
Incumbent utilizes NShIS
Completes daily registration checks, to ensure data integrity is being maintained at all times
Ensures data integrity is maintained within the Meditech system in accordance with provincial standards
Responsible to perform day to day activities within Health Information Services as required
Receive and process telephone inquiries
Maintain appropriate registers and distribute to appropriate agencies as required
Maintain confidentiality of all communications, written and verbal
Process all types of patient/client documentation
Responsible to perform other related duties as assigned

About You

We would love to hear from you if you have the following:

Grade 12 Diploma or equivalent plus completion of a recognized office procedure/secretarial program, or 1 year previous clerical/administration experience is required
Completion of a recognized Medical Terminology course required
Proficient keyboarding skills with clear demonstrated knowledge of Windows
Good interpersonal and communication skills ??? a high degree of tact, judgment, and confidentiality
Ability to work independently, assess situations and seek resolution if possible, in accordance with hospital policies and procedures
Ability to work in an area with frequent interruptions
Physical ability to perform the duties of the position, including bending, carrying, walking, pushing and sitting for long periods of time
Incumbent will be required to pass a written skills test and interview
Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

Permanent, Part-time position, 50%, 35 hours bi-weekly
Schedule will include days evening and weekend shifts. Holiday shift coverage is required

Compensation and Incentives

$22.89 - $24.88 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

Preferred candidates must be able to demonstrate proof of primary series of COVID -19 vaccine at time of hire.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

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