Competition # : 41696

Department: Labour, Skills and Immigration

Location: HALIFAX

Type of Employment: Permanent

Union Status: Exclusion - Non Union - NSPG

Closing Date: 21-Feb-24 ( Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Labour Board is an independent adjudicative body established under the Labour Board Act. We are responsible for the fair and efficient administration and adjudication of responsibilities assigned to us under the Labour Board Act and sections of other Acts and Regulations.

Our mission is to adjudicate and resolve disputes under provincial labour and employment laws in an accessible, consistent, efficient, timely and impartial manner. The Board and its staff embrace continuous learning and innovation and are guided by the following principles: neutrality and objectivity; ethics, integrity, and confidentiality; and responsiveness and accountability

If you possess a positive and professional attitude, have excellent communication, organization and time management skills, and are exceptionally detailed oriented, with the ability to work as a member of a high-energy, results focused team, and are searching for a rewarding career, we have an exciting opportunity for you to explore as an Administrative Assistant.

About Our Opportunity

As the Administrative Assistant, you will play an important role in providing independent executive level support to the Chief Administrator and to the Chair of the Labour Board.

As the Administrative Assistant you will be accountable for supporting the daily operational activities to the office of the Labour Board by serving as a resource for the Chief Administrator and Chair, contributing to the development of work standards and initiating or improving processes to achieve the standards.

The Labour Board must be, and be seen to be, unbiased and have the confidence and trust of the citizens of Nova Scotia to ensure the province has a sound labour and employee relations forum in which to address disputes. As the Administrative Assistant, you will be responsible for carrying out certain duties, such as responding to phone, walk-in and email inquiries, in an unbiased, fair and impartial manner that ensures neutrality and supports the highest level of institutional independence required for adjudicative boards.

As the Administrative Assistant you will report to the Chief Administrator, Nova Scotia Labour Board.

Primary Accountabilities

The Administrative Assistant is also responsible and accountable for:

• Composing and preparing correspondence on behalf of the Chief Administrator and Chair.
• Maintaining files in accordance with Record management (STAR/STOR) requirements.
• Duties associated with the appointment process such as supporting orientations, setting up files, payroll and travel accounts for new members, assisting with the orientation of new Board Members and sending term expiration letters; overseeing incoming/outgoing mail.
• Responding to inquiries about Labour Board matters over the phone, by email and in person.
• Preparing various reports and maintaining Board’s website and updating its SharePoint site.
• Scheduling and organizing meetings; preparing and processing expense claims and per diems for Labour Board members in an efficient and effective manner; organizing travel and accommodation requirements for Chief Administrator and Chair.
• Accountable for facilities management, such as dealing with the building property manager and various service suppliers, ensuring devices such as photocopiers, fax machines, phones, and common computers are operating effectively and contact the appropriate resources to solve issues; and other general office duties such as ordering supplies, transferring items to surplus, and processing invoices.
• Accountable for the Intake of new applications, complaints and appeals, assessing for completeness and obtaining additional information from various sources as required, and includes data entry.
• In carrying out the Intake duty, the incumbent must ensure information is provided as set out under various statutes that fall under the Labour Board’s authority.
  
  

Qualifications And Experience

This may be the right opportunity for you if you have Grade 12 and a one (1) year business/secretarial course plus five (5) years of directly related experience, or an equivalent combination of training and experience, are required for the position. You have previous experience in case management.

You have comprehensive knowledge of MS Office applications (e.g., Word, Outlook, Excel, Power Point), ability to create mail merging with Excel spreadsheets, and ability to learn new computer applications. Advanced skills and familiarity with Microsoft office or MS 365, and ability to learn new computer applications, is required. You possess strong interpersonal and time management skills, often managing competing priorities.

You possess a positive and professional attitude with the ability to work as a member of a high-energy, results focused team. You are exceptionally detailed oriented with the proven ability to handle numerous tasks and critical thinking skills. You have an ability to deal with difficult people in a multi-faceted and stressful environment, communicating with tact and discretion in a clear, concise manner. You are proficient with Microsoft Office Suite (Word, Excel and Outlook). You are comfortable working with confidential/sensitive matters and diversity issues.

While not required, it is considered an asset if you have experience with adjudicative boards/courts in labour and employment law.

Competencies required at this level of work are: Adaptability and Flexibility, Analytical Thinking, Attention to Detail, Client Orientation, Effective Interactive Communication, Initiative and Intercultural & Diversity Proficiency.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace, where our employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless Career Paths.
• Department specific Flexible working arrangements
  
  

Pay Grade: EC 05

Salary Range: $1,874.72 - $2,343.39 Bi-Weekly

Employment Equity Statement

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Current government employees may access this posting through the link below:

PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.