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Date: 2024-10-18 01:00:00
Administrative Assistant
Job Description
- Work Term: Permanent
- Work Language: English
- Hours: 37.5 hours per week
- Education: College/CEGEP
- Experience: 1 year to less than 2 years
- Arrange and co-ordinate seminars, conferences, etc.
- Supervise other workers
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Train, direct and motivate staff
- Respond to employee questions and complaints
- Plan, develop and implement recruitment strategies
- Plan and control budget and expenditures
- Oversee development of communication strategies
- Oversee the classification and rating of occupations
- Manage contracts
- Manage training and development strategies
- Establish and implement policies and procedures
- Assign, co-ordinate and review projects and programs
- Organize and administer staff consultation and grievance procedures
- Oversee payroll administration
- Oversee the analysis of employee data and information
- Plan, organize, direct, control and evaluate daily operations
- 3-4 people
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Attention to detail
- Large caseload
- Large workload
- Ability to multitask
- Accurate
- Client focus
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player
- Judgement
Tasks
Supervision
Work conditions and physical capabilities
Personal suitability
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