Job Description
We are seeking a detail-oriented and organized Administrative Assistant to join our trucking company. As an Administrative Assistant, you will play a crucial role in supporting our operations and ensuring efficient administrative processes. If you thrive in a fast-paced environment and have excellent communication skills, we’d love to hear from you!
HOURS: 30 hours per Week
DUTIES:
Record Keeping and Documentation:
- Maintain accurate records related to trucking operations, including invoices, bills of lading, and shipping documents.
- Organize and file paperwork efficiently.
Communication and Coordination:
- Communicate with drivers, dispatchers, and other team members.
- Coordinate schedules, routes, and deliveries.
- Liaise with clients, vendors, and suppliers.
Data Entry and Reporting:
- Enter data into computer systems (such as dispatch software or spreadsheets).
- Generate reports on fuel usage, mileage, and maintenance schedules.
- Prepare regular reports for management.
Billing and Invoicing:
- Assist with preparing invoices for clients.
- Track payments and follow up on outstanding invoices.
- Coordinate with accounting for accurate billing.
Logistics Support:
- Assist in organizing shipments, tracking deliveries, and managing freight logistics.
- Coordinate with trucking companies for pick-ups and deliveries.
- Handle paperwork related to customs and border crossings.
Office Management:
- Answer phone calls, take messages, and direct inquiries.
- Order office supplies and maintain inventory.
- Schedule appointments and meetings.
Administrative Tasks:
- Prepare correspondence, memos, and emails.
- Assist with payroll processing and timekeeping.
- Handle general administrative duties as needed.